To provide PA support to the Executive Office and administrative assistance to the UK Office Manager.
This role will report to the UK Office Manager and be part of the Administration / Facilities team.
They will also report, by dotted line, to the Executive office.
Provide the full range of PA support to senior Executives as required.
Assistance with Executive office meeting preparation and calendar management.
Executive Board Meetings – providing travel options, making bookings and preparing itineraries.
Board Paper collation and binding.
Providing assistance to the Executive office in the organisation of major events.
Catering for Executive meetings.
Opening and distributing incoming post.
General administrative assistance, including filing, scanning, copying, research.
Relief cover for Head Office Reception (during absence of full time receptionist) with duties including answering incoming calls, greeting visitors, arranging couriers, other general ad hoc duties.
Ad-hoc project work.
Additional duties as may arise due to the changing demands of the business.
Excellent communication skills at all levels.
Able to multitask, and prioritise workload.
Remain calm under pressure.
Friendly and flexible approach.
Self-motivated, able to work with minimal supervision.
Computer Literate, particularly Microsoft Office.
Previous PA experience is essential